Privacy Policy

Privacy Policy

Rokiczanka

1. General information

This Privacy Policy sets out the rules for the processing of personal data by the Administrator in connection with the use of the website available at https://rokiczanka.pl (hereinafter: the “Website”).

The administrator of personal data is Stowarzyszenie Miłośników Twórczości Ludowej Rokiczanka (Rokiczanka Folk Art Lovers’ Association), address: Rokitno 144, 21-100 Lubartów, Poland, e-mail: Koncerty@rokiczanka.pl.

The Administrator processes personal data in accordance with:

• Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR),
• the Polish Act of 10 May 2018 on the protection of personal data,
• the Polish Act of 18 July 2002 on the provision of electronic services.

The Administrator takes particular care to protect Users’ privacy, ensuring the security and confidentiality of personal data processing.

2. Personal data

2.1. Legal basis for processing

The Administrator processes Users’ personal data on the basis of:

• Art. 6(1)(a) GDPR – the User’s consent (e.g. to be contacted via a form or to sign up for a newsletter).
• Art. 6(1)(b) GDPR – processing necessary for the performance of a contract or to take steps prior to entering into it.
• Art. 6(1)(c) GDPR – a legal obligation of the Administrator (e.g. storing data for accounting purposes).
• Art. 6(1)(f) GDPR – the legitimate interest of the Administrator (e.g. marketing activities, analysis of statistics and protection against possible claims).

2.2. Scope of data collected

The Administrator processes personal data that the User voluntarily provides via:

• Contact forms on the Website.
• Other forms of contact indicated on the Website.

The data processed may include:

• First name and surname,
• E-mail address,
• Telephone number,
• IP address and other technical data (collected automatically by analytics systems),
• The content of the message sent by the User.

2.3. Purposes of processing

Personal data is processed for the following purposes:

• Providing the services requested.
• Corresponding with the User.
• Marketing the Administrator’s products and services (only with the User’s consent).
• Fulfilling legal obligations (e.g. tax and accounting).
• Analysis and statistics to improve the Website and the User experience.

2.4. Voluntary provision of data

Providing personal data is voluntary, but necessary for certain purposes, such as providing services or responding to an enquiry.

2.5. Data security

The Administrator ensures that Users’ personal data is adequately secured against access by unauthorised persons and protected by technical and organisational measures in accordance with applicable law.

3. Users’ rights

Every User has the following rights in connection with the processing of their personal data:

• Right of access – the possibility to obtain information about the personal data processed.
• Right to rectification – the possibility to correct inaccurate or incomplete data.
• Right to erasure (“right to be forgotten”) – the possibility to request the deletion of data if it is no longer needed for the purposes for which it was collected.
• Right to restriction of processing – the possibility to suspend the processing of data in certain cases.
• Right to data portability – the possibility to receive one’s data in a structured format or to have it transferred to another administrator.
• Right to object – the possibility to object to processing based on the Administrator’s legitimate interest.
• Right to withdraw consent – the possibility to withdraw consent to processing at any time (if the data was processed on the basis of consent).
• Right to lodge a complaint – the possibility to lodge a complaint with the President of the Personal Data Protection Office (PUODO) if a breach of data protection law is suspected.

To exercise the above rights, please contact the Administrator at: Koncerty@rokiczanka.pl.

4. Cookies

4.1. Information about cookies

The Administrator uses cookies in order to:

• Ensure the Website functions properly,
• Analyse Website traffic statistics,
• Carry out marketing activities.

Cookies are small pieces of text information saved on the User’s device that can be read by the Administrator’s system.

4.2. Managing cookies

Users can manage cookies through their web browser settings or a dedicated tool available on the Website. However, disabling cookies may affect some Website functions.

4.3. Types of cookies

The Website uses the following cookies:

• Essential cookies – ensure the website works properly and enable basic functions, such as logging in or accessing secure sections.
• Functional cookies – remember the user’s preferences, such as the website language or other personalisation settings.
• Analytics cookies – collect anonymous data on how the website is used, which helps us improve it.
• Marketing cookies – tailor the advertisements displayed to the user’s interests, both on our website and elsewhere.

Details of the cookies used by the Website can be found in the cookie banner, where the User gives consent to the way they are used.

5. Tracking technologies

The Administrator may use tracking tools, which include, among others:

• Monitoring user behaviour.
• Analysing the effectiveness of advertisements and campaigns.
• Collecting data for analytical and marketing purposes.

The data collected may be transferred outside the European Economic Area (e.g. to the USA) on the basis of standard contractual clauses in accordance with the GDPR.

The administrator of the website available at https://rokiczanka.pl uses tracking tools for the following purposes:

• The Administrator uses YouTube, provided by Google LLC, to embed video content on the Website. The User’s personal data may be transferred to the United States, where Google LLC’s servers are located. Google LLC is listed as a participant in the Data Privacy Framework programme, which ensures an adequate level of personal data protection in line with European Union regulations.
• The Administrator uses Google Ads (Google Insight Tag) for marketing and remarketing activities. This tool makes it possible to track conversions and the effectiveness of advertising campaigns. The User’s personal data may be transferred to the United States, where Google LLC’s servers are located. Google LLC is listed as a participant in the Data Privacy Framework programme, which ensures an adequate level of personal data protection in line with European Union regulations.
• The Administrator uses Google Search Console, provided by Google LLC, to monitor organic traffic and optimise the Website’s visibility in Google Search. Google LLC may process personal data in the United States, where its servers are located. Google LLC is listed as a participant in the Data Privacy Framework programme, which ensures an adequate level of personal data protection in line with European Union regulations.
• The Administrator uses Facebook tools provided by Meta Platforms Inc. for marketing activities, including advertising and analysis of campaign effectiveness. The User’s personal data may be transferred to the United States, where Meta Platforms Inc.’s servers are located. The company participates in the Data Privacy Framework programme, which ensures an adequate level of personal data protection in line with European Union regulations.
• The Administrator uses Google Analytics to analyse statistics and monitor traffic on the Website. The tool is provided by Google LLC. The User’s personal data may be transferred to the United States, where Google LLC’s servers are located. Google LLC is listed as a participant in the Data Privacy Framework programme, which ensures an adequate level of personal data protection in line with European Union regulations.

6. Data retention

Personal data will be stored for the period:

• Required to achieve the purposes for which it was collected.
• Required by law (e.g. tax and accounting regulations).
• Until consent is withdrawn (if the data is processed on the basis of consent).
• Until any possible claims become time-barred.

7. Contact

To exercise your rights or to restrict the processing of your personal data, please contact us at: Koncerty@rokiczanka.pl.

8. Changes to the Privacy Policy

The Administrator reserves the right to make changes to this Privacy Policy.

Current version dated: 2026-03-11, 11:10

This is an English translation. In case of any discrepancies, the Polish version prevails.